11-13 April 2017
Shanghai

Automotive Logistics China Conference
19 – 21 April 2016, Chengdu
Sponsor Information

As we approach the 2016 Automotive Logistics China Conference, please see the below details and extra information to help you prepare for the event.

Event Marketing
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not do let me know as soon possible.

Gold & Global Sponsors – A4 Advert
If you are a gold or global sponsor you have an advert in the conference programme. Please click here for the advert specification. Please supply me with your artwork no later than 24th March 2016.

Exhibition Stand
I will email you the sponsor stand plan one week prior to the conference.
Information on your stand is as follows:

  • Your stand area is strictly 2m x 3m area only – this is not flexible
  • We will provide a table, 2 chairs and basic power
  • If you have any specific power requirements do let Lauren know as soon as possible
  • Timings for set up and break down of your stand will be confirmed shortly, by email

Hiring Audio Visual Equipment
If you would like to hire special AV equipment for your stand, i.e. plasma’s, additional power, laptop etc, please click here for the Exhibitor Order Form. Once complete, please send this onto Mr Mal Collins, via the contact details below.

Name: Mr Mal Collins
Email: mal.mctpl@gmail.com

Please note this service is cash on delivery. If the person ordering this service is NOT the on site sales rep, they will need to arrange cash for the on site team before they fly to Chengdu. Please note, additional AV equipment will have to be paid for by yourself directly to the AV company.

For any local Chinese companies, if you would like an official fapiao please write the complete company name in the space provided, and we will provide at time of payment.

Please note our AV supplier does not have the ability to take the below forms of payment –
1. Bank Transfer
2. Credit Card payment.

Accommodation
Should you wish to stay at the Ritz-Carlton Chengdu please click here to use Automotive Logistics’ preferential rates.

There is a special rate for event attendees of ¥1,000 per night.

The special rate is subject to availability, so please book as soon as possible. For more information on the hotel please click here

Inserts
Please reply to this e-mail if you are going to be sending an insert and include what you will be sending  – boxes have a habit of getting lost in hotels and it is easier to find them if I know what I am looking for.

  • Each sponsor is entitled to ONE insert only
  • Inserts can be a brochure (no more than 4 pages) or a small gift
  • Please supply 300 inserts for the delegate bag
  • Please ensure that inserts arrive between Saturday 16 April 2016 – Monday 18 April – if they do not reach the venue by this date, they will not be placed in the delegate bags.

Deliveries
Exhibition freight can arrive at the hotel from 9.00am Saturday 16 April – 9.00am Monday 18 April but no earlier, or later..
Attached is a label for you to use when sending your inserts and your exhibition stand items.

Inserts Label
Stand Label

If you do not wish to use this label please ensure your items are labeled either ‘INSERT’ or ‘STAND’ and are addressed to:

The Ritz-Carlton, Chengdu
269 Shuncheng Avenue, Qingyang District, Chengdu, Sichuan, China 610017.
Phone  + (86 28) 8359 9605
EVENT: Automotive Logistics China 19-21 April
FROM: YOUR NAME AND COMPANY NAME
INSERT/STAND (please delete one)

Shipping invoices/customs charges must not be under Ultima Media or The Ritz-Carlton Hotel’s name and all taxes must be pre paid before shipping. Ultima Media and the hotel are not responsible for any type of payment and will not accept shipping if there is a pending payment.

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by Monday 18 April. If the box is not labeled ‘insert’ it won’t be opened.

Below are the details that need to be visible on your boxes for collection.

COMPANY RECEIVER
CONTACT PERSON
ADDRESS
DATE FOR PICKUP

Registration Instructions
Please register any of your staff or VIP’s as soon as possible. To register your own staff, please use the registration instructions below.

Step 1 – Click: http://www.registrationline.org.uk/um/reg.asp?event=155
Step 2 – Enter email address
Step 3 – Enter code umsponsorXXX (previously emailed to you)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

We are pleased to offer a 20% discount to additional passes above your allocation.

Inviting VIPs
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact Oliver Lindrup– his contact details are below…

Oliver Lindrup, Marketing Assistant
Email:                   oliver.lindrup@ultimamedia.com
Telephone:           44 (0) 0208 987 0934

PROGRAMME

For up to date information on the conference programme, cocktail reception and gala dinner, please click here.

If you have any further questions regarding the event then please don’t hesitate to contact me.

Kind regards

Lauren

Lauren Murtagh | Event Manager
——————————————————-
Ultima Media
lauren.murtagh@ultimamedia.com
P: +44 (0) 20 8987 0970
401 King Street, Hammersmith, London, W6 9NJ