June 2015
Hyatt Regency Newport Beach
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Sponsor Information

 
Below is some information to assist you in your planning for the FVL North America Conference, taking place at the Hyatt Newport Beach, 2nd – 4th June 2015
 
Delivery of packages:
Deliveries will be accepted no earlier than 5 days prior to the event date. Please be aware that you, as an exhibitor, are responsible for the handling fees or any other costs incurred with shipping your items.
 
Please clearly label your items STAND or INSERT.  Boxes marked INSERT will be opened and inserted into the delegate bags, but only if they are labelled properly. Please use the links to print labels below or send to:


Finished Vehicle Logistics conference
Heather Paavola / Sarah Horsema
Hyatt Regency Newport Beach
1107 Jamboree Road
Newport Beach, CA 92660


FVL15 Delivery label_INSERT
FVL15 Delivery label_STAND
 

Inserts: 
–      Please confirm if you are sending inserts for the delegate bags and if so, what they are?
 
***Deliveries often get misplaced in hotels, and if I am not aware to check for your delivery, it may not get inserted into the delegate bags.***
 
–     Please supply 350 inserts – the item must be a maximum of 4 pages long or a small gift. Each sponsor is entitled to 1 insert.

–     Please ensure that inserts arrive by 10:00am on Monday 1st June – if they do not reach the venue by this date, they will not be placed in the delegate bags.
 
Exhibition stand:
Exhibition area:            Plaza Arbor
Set up date/time:          From 14:00, Tuesday 2nd June.
Stand space:                 6’ x 9’ No structured stands permitted. Height max 10′
Equipment provided:   Table, 2 chairs, basic power supply

Pack up date/time:       16:00 – 21:00, Thursday 4th June
All exhibits must be removed by 21:00 on Thursday 4th June 
 
Additional technical equipment
If you have any specific audio visual requirements you can source these through our AV supplier, or alternatively use your own supplier.
 
Philip Stannard
Philip Stannard Associates
T:  +44 (0) 208 886 3399
E: enquiries@psa4av.co.uk
 
Please note that all equipment must be paid for by you prior to the start of the conference.
 
Premier, Gold and Global Sponsors – A4 Advert
Premier, Gold and Global sponsors have an advert in the conference program included in their sponsorship package. If you have not already done so, please send me your A4 advert by 5.30pm GMT Friday 9th May. Please click here to download the artwork specification.
 
Registering your staff and VIP’s
Please ensure that you register all of your staff and VIP’s as soon as possible to ensure that they get all the important information that we will be sending for the event. Registering your staff and VIP’s is very easy, you just need to follow the following steps:
 
Step 1:             Follow Link: http://www.registrationline.org.uk/um/reg.asp?event=150
Step 2:             Enter e-mail address of attendee / VIP
Step 3:             Enter your code umsponsorxx (for your staff) and umsponsorxxvip (for your VIP)
Step 4:             Complete the registration
 
Accommodation
To take advantage of the special rate at the Hyatt Regency Hotel please follow this link. Rooms are subject to availibility and the special rate expiries on 11th May.

Address: 1107 Jamboree Road, Newport Beach, California, 92660, USA
TEL: +1 949 729 1234

N.B. Your sponsor code has been sent to you previously, if you need assistance, please contact  sarah.horseman@ultimamedia.com
 
If you would like further assistance in inviting your VIP’s, please contact
Mali.cook@ultimamedia.com  
 
I hope that the above information is useful, please don’t hesitate to contact Sarah should you have any questions.
 
Sarah Horseman
Senior Event Manager
Tel:       0044 208 987 0954
E:         sarah.horseman@ultimamedia.com