The Import Export North America conference is fast approaching and we are now in the final stages of our preparations and looking forward to working with you to create a great event!

SPONSOR LOGO AND PROFILE

Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and profile and send me any requested changes by 29 July.

PROGRAMME ADVERT

Premier and Gold and sponsors have an A4 advert in the conference programme included in their sponsorship package. If you have not already done so, please send me your A4 advert by 5.30pm BST 24 July. Please click to the download the Ad specifications A4 size

EXHIBITION STAND

I will be emailing you the stand plan one week prior to the conference.  Information on your stand is as follows:  

Stand Space: Strictly 2m x 3m area only, each area will be marked on the floor to ensure this size is adhered to. Ceiling height is 8ft maximum.

Power:            Please let me know as soon as possible any specific power requirements. We will supply electricity points, but it will be up to you to bring your own adaptors.

Equipment Provided: A rectangle table and 2 chairs, please let me know if you do not need this

Set Up Date/Time: from 15.00 Tuesday 11 August

Pack Up Date/Time: from 17.30 Wednesday 12 August

Collection of deliveries:  If you are having items collected, please arrange a courier for the end of the conference on 12 August and ensure that you label your items.

DELIVERIES

Please do not deliver  / send items to arrive before Friday 7th August

UPS operate the shipping and receiving department of the hotel and there are handling fees for boxes being shipped in /out of the hotel. Please read this UPS Information document for everything you need to know about shipping to the hotel. If you have specific queries about deliveries and shipping you can contact the hotel on (001)443.957.2256 store6382@upsstore.com

Below is a label for you to use when sending your inserts and your stand items. If you do not wish to use this label please ensure your items are labeled either ‘INSERT’ or ‘STAND’ and are addressed to:

IENA 15 Delivery label_INSERT

IENA 15 Delivery label_STAND

Baltimore Marriott Inner Harbor @ Camden Yards

C/O The UPS Store

Nadine Kerr – Robinson / Sarah Horseman

110 South Eutaw Street,

Baltimore MD, 21201

Mark either STAND / INSERT

Please note that all handling charges need to be paid by yourself (either assigned to a room or paid by credit card) or the boxes will not be released

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by 15:00 on Monday 10 August. If the box is not labeled ‘insert’ it won’t be opened.

After the conference ends, all items to be shipped out of the hotel must be packed and labeled.

INSERT – DELEGATE BAG

  • Insert must be no larger than an A4, 4 page brochure

  • Each sponsor is entitled to ONE insert only

  • Please tell me what you will be sending

  • Please supply 200 inserts

  • Please ensure that inserts arrive by 15.00 on Monday 10 Augustif they do not reach the venue by this date, they will not be placed in the delegate packs

ADDITIONAL TECHNICAL EQUIPMENT
If you have any specific audio visual requirements you can source these through our AV supplier, or alternatively use your own supplier.
 
Philip Stannard Associates
T:  +44 (0) 208 886 3399 E: enquiries@psa4av.co.uk
 

Please note that all equipment must be paid for by you prior to the start of the conference.

ACCOMMODATION

To book a bedroom at the Marriott Inner Harbour, please click here to receive the special rate. Please book as soon as possible as the rate is subject the availability and expires on July 17.

REGISTRATION INSTRUCTIONS
Please encourage your staff and guests to register as soon as possible, this will ensure that joining instructions, which include detailed information about the conference, are received promptly.

Step 1 – http://www.registrationline.org.uk/um/reg.asp?event=152  

Step 2 – Enter email address
Step 3 – Enter code umsponsorXXX (for your staff) umsponsorXXXVIP (for your guests)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

INVITING VIP’s

As part of your sponsorship, we are pleased to extend invitations to the event to your clients, as long as they meet our criteria.  If you would like further information on this process, please contact Huali Piao, Marketing Executive for the conference – her contact details are below…

Email:                     Huali.piao@ultimamedia.com

Telephone:           44 (0) 208 987 0967

If you have any further questions, please don’t hesitate to contact me.

Best wishes

Sarah

Senior Event Manager

Sarah.horseman@ultimamedia.com

+44 (0) 208 987 0954

 

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