Import Export North America Conference
10 August 2016, Baltimore

Sponsor Information
The Import Export North America conference is fast approaching, please see the below details and extra information to help you prepare for the event.

Event Marketing
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not do let me know as soon possible.

Gold & Global Sponsors – A4 Advert
If you are a gold or global sponsor you have an advert in the conference programme. Please click here for the advert specification. Please supply me with your artwork no later than Friday 22 July.

Exhibition Stand 
I will email you the sponsor stand plan one week prior to the conference. Information on your stand is as follows:

  1. Your stand area is strictly 2m x 3m area only – this is not flexible
  2. We will provide a table, 2 chairs and basic power
  3. If you have any specific power requirements do let Lauren know as soon as possible
  4. You can set up your stand from 16.00 on Tuesday 9 August
  5. If you are having items collected, please arrange a courier for the end of the conference on 10 August and ensure all items are clearly labelled.

Hiring Audio Visual Equipment
If you need to hire audio visual equipment for your exhibition stand please email your requirements to Dave Stoughton at enquiries@psa4av.co.uk for a full quote. The organisers will not be responsible for the additional cost of AV for sponsors.

Accommodation
Should you wish to stay at the Baltimore Marriott Inner Harbour hotel please click here to use Automotive Logistics’ preferential rates.

The special rate is subject to availability so we advise you to book before Friday 15 July, to benefit from the special rate negotiated for this conference.

All bookings must be made, and can only be amended through this link, or by calling the Marriott’s reservation line.

Inserts
Please reply to this e-mail if you are going to be sending an insert and include what you will be sending  – boxes have a habit of getting lost in hotels and it is easier to find them if I know what I am looking for.

Each sponsor is entitled to ONE insert only

  1. Inserts can be a brochure (no more than 4 pages) or a small gift
  2. Please supply 200 inserts for the delegate bag
  3. Please ensure that inserts arrive between Saturday 6 August 2016 – Monday 8 August – if they do not reach the venue by this date, they will not be placed in the delegate bags.

Deliveries
Please do not deliver / send items before Saturday 6 August

UPS operate the shipping and receiving department of the hotel and there are handling fees for boxes being shipped in /out of the hotel. Please read this information document for everything you need to know about shipping to the hotel. If you have specific queries about deliveries and shipping you can contact the hotel on (001)443.957.2256 store6382@upsstore.com

Attached is a label for you to use when sending your inserts and your stand items. If you do not wish to use this label please ensure your items are labeled either ‘INSERT’ or ‘STAND’ and are addressed to:

Baltimore Marriott Inner Harbor @ Camden Yards
C/O The UPS Store

Justyne Paxton / Lauren Murtagh
110 South Eutaw Street,
Baltimore MD, 21201

Mark either STAND / INSERT

Stand Label – Import Export Stand Label

Insert Label – Import Export Insert Label

All handling charges need to be paid by yourself (either assigned to a room or paid by credit card) or the boxes will not be released

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by 18:00 on Monday 8 August. If the box is not labeled ‘insert’ it won’t be opened.

After the conference ends, all items to be shipped out of the hotel must be packed and labeled.

Registration Instructions
Please register any of your staff or VIP’s as soon as possible. To register your own staff, please use the registration instructions below.

Step 1 – Click: http://automotivelogistics.media/events/import-export-north-america/conference-2016/registration
Step 2 – Enter email address
Step 3 – Enter code umsponsorXXX (previously emailed to you)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

We are pleased to offer a 20% discount to additional passes above your allocation.

Inviting VIPs
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact my colleague Fatme Bostandzhieva, her contact details are below –

Fatme Bostandzhieva, Marketing Executive
Email:                    fatme.bostandzhieva@ultimamedia.com
Telephone:            +44 208 987 0953

Programme
For up to date information on the conference programme, cocktail reception and gala dinner, please click here.

If you have any further questions, please don’t hesitate to contact me.

Kind regards

Lauren

Lauren Murtagh | Event Manager
——————————————————-
Ultima Media
lauren.murtagh@ultimamedia.com
P: +44 (0) 20 8987 0970
401 King Street, Hammersmith, London, W6 9NJ

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