Sponsor Information

As we approach the 2nd Automotive Logistics Mexico Conference, please take the time to read this information to help you prepare for the event.

Your logo and sponsor profile
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not, send me updated versions and at the latest by 11th January.

Gold and Global Sponsors – A4 Advert
Premier, gold and global sponsors:  You have a full page advert in the conference programme. Please send me your A4 advert by 5.30pm GMT Friday 8th January. Please click here to download the artwork specification.

EXHIBITION STAND
I will be sending out the stand plan one week prior to the conference. Information on your stand is as follows:

Stand Space: Strictly 2m x 3m (6” x 9”) area only, each area will be marked on the floor to ensure this size is adhered to. Maximum height of stands is 8ft
Power: Please let me know as soon as possible any specific power requirements. We will supply electricity points, but it will be up to you to bring your own adaptors.
Equipment Provided: A dressed table, 2 chairs, one plug socket, a waste bin
Set Up Date/Time: from 14.00 to 19.00 on Tuesday 26th January
Pack Up Date/Time:  from 16.30 to 19.00, Thursday 28th January
Collection of deliveries:  There is no storage at the hotel so your items must be collected immediately after the conference.

AV EQUIPMENT
If you would like to order any additional AV equipment for your sponsor stand, please contact our AV supplier Harry Plumb: enquiries@psa4av.co.uk or call +44 (0) 20 8886 3399

DELIVERIES
The hotel will not accept deliveries before Wednesday 20 January, any deliveries sent before this date will be turned away. After the conference your items must be collected immediately.

Below are links to shipping labels – please ensure you use these labels for your delegate bag  INSERT  and your exhibition ‘STAND’ items.

If you do not wish to use these labels please ensure your items are labelled either ‘INSERT’ or ‘STAND’ and are addressed to:

INSERT YOUR COMPANY NAME HERE
c/o  GENESIS MARTINEZ / SARAH HORSEMAN
Event name:   Automotive Logistics Mexico 2016
BOX___ of ___
Marquis Reforma
AV. Paseo de la Reforma 465 Colonia Cuauhtémoc
Delegación Cuauhtémoc
Mexico Distrito Federal C.P 06500

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by 18:00 on Friday 22 January. If the box is not labeled ‘INSERT’ it won’t be opened.

Please ensure that all your customs charges are paid in advance and make sure that they are labelled properly. Ultima Media and the hotel are not able to pay charges, and if they are not fully paid, they will not be delivered. Please also track your deliveries to ensure that they arrive at the venue when you are expecting them to.

INSERT – DELEGATE BAG

  • Insert must be no larger than an A4, 4 page brochure or small gift
  • Each sponsor is entitled to ONE insert only
  • Please tell me what you will be sending
  • Please supply 400 inserts
  • Please ensure that inserts arrive by 18:00 on Friday 22 January 2016 – if they do not reach the venue by this date, they will not be placed in the delegate packs

ACCOMMODATION

We have negotiated a reduced bedroom rate for conference delegates $205 per room per night, excuding tax.  This rate is available until Monday 11th of January 2016. After which time rooms will be subject to availability and the hotel’s daily rate.  

Please click here to book bedrooms

REGISTRATION INSTRUCTIONS
Please encourage your guests to register as soon as possible, this will ensure that joining instructions, which include detailed information about the conference, are received promptly.

Step 1 -Go to page https://www.eventbooking.uk.com/almexico/ 
Step 2 – Enter code umsponsorXXX (for your staff) umsponsorXXXVIP (for your guests) umsponsorxxxdis (for addtional staff passes)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

INVITING VIP’s.
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact Mali Cook, Head of Marketing– her contact details are below…

Mali Cook
Email:                 mali.cook@ultimamedia.com
Telephone:         44 (0) 208 987 0962

If you have any further questions, please don’t hesitate to contact me.

Kind regards

Sarah Horseman
Senior Event Manager

Ultima Media
ultimamedia.com
P: +44 (0) 208 987 0954

 

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