Automotive Logistics Russia Conference
28 – 29 June 2016, Moscow
Sponsor Information

As we approach the 2016 Automotive Logistics Russia Conference, please see the below details and extra information to help you prepare for the event.

Event Marketing
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not do let me know as soon possible.

Adverts
If you are a gold or global sponsor you have a full page advert in the conference programme. Please click here for the advert specification. Please supply me with your artwork no later than 3 June 2015.

Exhibition Stand
I will email you the sponsor stand plan one week prior to the conference.
Information on your stand is as follows:

  • Your stand area is strictly 2m x 3m area only
  • We will provide a table, 2 chairs and basic power
  • If you have any specific power requirements do let Sarah know as soon as possible
  • Timings for set up and break down of your stand will be confirmed shortly, by email

Hiring AV Equipment
If you need to hire audio visual equipment for your exhibition stand please email your requirements to enquiries@psa4av.co.uk for a full quote. The organisers will not be responsible for the additional cost of AV for sponsors.

Accommodation
We recommend that you stay at the Renaissance Moscow Monarch Centre Hotel. Please click on the below link:
Renaissance Hotel Booking
Please book your room directly with the hotel and follow the instructions on the booking link.

The special rate will expire on 13 June so please book as soon as possible. For more information on the hotel please click here

Inserts
Please reply to this e-mail if you are going to be sending an insert and include what you will be sending  – boxes have a habit of getting lost in hotels and it is easier to find them if I know what I am looking for.

  • Each sponsor is entitled to ONE insert only
  • Inserts can be a brochure (no more than 4 pages) or a small gift
  • Please supply 150 inserts for the delegate bag
  • Please ensure that inserts arrive on Monday 27 June – if they do not reach the venue by this date, they will not be placed in the delegate bags.

Deliveries
Exhibition freight can arrive at the hotel from Monday 27 June –  but no earlier.
Attached is a label for you to use when sending your inserts and your exhibition stand items.
Delivery label_STAND
Delivery label_INSERT
If you do not wish to use this label please ensure your items are labeled either ‘INSERT’ or ‘STAND’ and are addressed to:

Renaissace Moscow Monarch Centre Hotel, Moscow

31A bld.1, Leningradsky prospect, Moscow, 125284 Russian Federation
Phone  + 7 (495) 995 0009
EVENT: Automotive Logistics 29 June
FROM: YOUR NAME AND COMPANY NAME
INSERT/STAND (please delete one)

Shipping invoices/customs charges must not be under Ultima Media or Renaissance Moscow Monarch Centre Hotel’s name and all taxes must be pre paid before shipping. Ultima Media and the hotel are not responsible for any type of payment and will not accept shipping if there is a pending payment.

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive on Monday 27 June. If the box is not labeled ‘insert’ it won’t be opened.

Below are the details that need to be visible on labels for your boxes for collection.

COMPANY RECEIVER
CONTACT PERSON
ADDRESS
DATE FOR PICKUP

Registration Instructions
Please register any of your staff or VIP’s as soon as possible. To register your own staff, please use the registration instructions below together with the unique codes I have previously sent you:

Please go to the website: https://www.eventbooking.uk.com/alrussia/

Staff complimentary places – enter this code umsponsorXXX

Additional staff at 20% discount – enter this code umsponsorXXXdis

VIP guests complimentary places (OEM and Tier 1 suppliers only) – enter this code umsponsorXXXVIP

Inviting VIPs
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact Philip Tapkov– his contact details are below…

Philip Tapkov
Email:                   philip.tapkov@ultimamedia.com
Telephone:           44 (0) 208 987 0902

If you have any further questions regarding the event then please don’t hesitate to contact me.

Kind regards

Sarah

Sarah Horseman | Senior Event Manager
——————————————————-
Ultima Media
sarah.horseman@ultimamedia.com 
P: +44 (0) 20 8987 0954
401 King Street, Hammersmith, London, W6 9NJ

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