8-10 May 2017
Grand Hyatt Buckhead, Atlanta

Automotive Logistics Supply Chain Conference 
17 – 19 May 2016, Atlanta

Sponsor Information
As we approach the 2016 Automotive Logistics Supply Chain Conference, please see the below details and extra information to help you prepare for the event.

Event Marketing
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not do let me know as soon possible.

Gold & Global Sponsors – A4 Advert
If you are a gold or global sponsor you have an advert in the conference programme. Please click here for the advert specification. Please supply me with your artwork no later than 30th April 2016.

Exhibition Stand 
I will email you the sponsor stand plan one week prior to the conference.
Information on your stand is as follows:

  1. Your stand area is strictly 2m x 3m area only – this is not flexible
  2. We will provide a table, 2 chairs and basic power
  3. If you have any specific power requirements do let Lauren know as soon as possible
  4. You can set up your stand from 18.00 on Tuesday 17 May

Hiring Audio Visual Equipment
If you need to hire audio visual equipment for your exhibition stand please email your requirements to Harry Plumb at enquiries@psa4av.co.uk for a full quote. The organisers will not be responsible for the additional cost of AV for sponsors.

Accommodation
Should you wish to stay at the Atlanta Marriott Marquis please click here to use Automotive Logistics’ preferential rates.

The special rate is subject to availability so we advise you to book before 17:00 on Tuesday April 26, to benefit from the special rate negotiated for this conference.

All bookings must be made, and can only be amended through this link, or by calling the Marriott’s reservation line.
Please note that room rates vary, dependant on your date of stay. Please see below for confirmation of these rates:-

Start Date End Date Room Type Rate
05/16/2016 05/17/2016 Deluxe Room $239.00
05/18/2016 05/19/2016 Deluxe Room $199.00

Hotel room rates are subject to applicable state and local taxes (currently 16% plus a $5.00 per night State of Georgia Hotel motel fee) in effect at the time of checkout. This rate includes guest room internet access ($14.95/day value).

Inserts
Please reply to this e-mail if you are going to be sending an insert and include what you will be sending  – boxes have a habit of getting lost in hotels and it is easier to find them if I know what I am looking for.

  • Each sponsor is entitled to ONE insert only
  • Inserts can be a brochure (no more than 4 pages) or a small gift
  • Please supply 300 inserts for the delegate bag
  • Please ensure that inserts arrive between Saturday 14 May 2016 – Monday 16 May – if they do not reach the venue by this date, they will not be placed in the delegate bags.

Deliveries
Exhibition freight can arrive at the hotel from 9.00am Saturday 14 May 2016 – 9.00am Monday 16 May but no earlier, or later.

Please find attached the official information released from the Marriott Marquis, in regards to labeling your freight correctly, to ensure it arrives at the venue –

Marriott Marquis Shipping Instructions

Please ensure that ensure your items are clearly labelled to include either ‘INSERT’ or ‘STAND’ to allow our team ease to deliver these to your booth or include in the delegate bags.

Please also include the two contact names below –

Lauren Murtagh / Meike Reid

Shipping invoices/customs charges must not be under Ultima Media or The Marriott Marquis Hotel’s name and all taxes must be pre paid before shipping. Ultima Media and the hotel are not responsible for any type of payment and will not accept shipping if there is a pending payment.

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by Monday 16 May.  If the box is not labeled ‘insert’ it won’t be opened.

Below are the details that need to be visible on your boxes for collection.

COMPANY RECEIVER
CONTACT PERSON
ADDRESS
DATE FOR PICKUP

Registration Instructions
Please register any of your staff or VIP’s as soon as possible. To register your own staff, please use the registration instructions below.

Step 1 – Click: https://www.eventbooking.uk.com/supply_chain/
Step 2 – Enter email address
Step 3 – Enter code umsponsorXXX (previously emailed to you)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

We are pleased to offer a 20% discount to additional passes above your allocation.

Inviting VIPs
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact Oliver Lindrup– his contact details are below…

Oliver Lindrup, Marketing Assistant
Email:                   oliver.lindrup@ultimamedia.com
Telephone:           44 (0) 0208 987 0934

PROGRAMME

For up to date information on the conference programme, cocktail reception and gala dinner, please click here.

If you have any further questions regarding the event then please don’t hesitate to contact me.

Kind regards

Lauren

Lauren Murtagh | Event Manager
——————————————————-
Ultima Media
lauren.murtagh@ultimamedia.com
P: +44 (0) 20 8987 0970
401 King Street, Hammersmith, London, W6 9NJ