October 2017
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AL UK summit – Sponsor Information

Please take time to read the information below, which will help you prepare for your time at the Automotive Logistics UK summit.

ACCOMMODATION
To avoid disappointment we strongly recommend that you book your accommodation as soon as possible. Preferential rates have been negotiated at the following hotels:

Brooklands Hotel (next to Mercedes-Benz World)
www.brooklandshotelsurrey.com/
Click the link above, enter your required dates, number of rooms/occupants and then click the red arrow. This will redirect you to the hotel’s booking site. Reconfirm your selected dates, scroll down and enter the code UMBB2016 in to the ‘Groupon Voucher / Promotion Code’ box on the lower left side of the page.

Rates: Wednesday 5th October – £219.00* | Thursday 6th October – £189.00*

NB – if you book both nights, the per night rate is displayed as £204.00 – the two rates added together and divided equally.
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Hilton Cobham Hotel (2.8 miles from Mercedes-Benz World)
www3.hilton.com/en/hotels/united-kingdom/hilton-cobham-COBHNHN/index.html
Please click the link above, enter your required dates, then click ‘Add special rate codes’ and enter aluk1 in to the ‘Group code’ field.
Or you can call their reservations department on +44 (0)1932 864 471

Rates: Wednesday 5th to Thursday 6th £129.00*
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Oatlands Park Hotel (4.4 miles from Mercedes-Benz World)
To make a reservation either email: reservations@oatlandsparkhotel.com or call: +44 (0)1932847242
Quote reference: AL UK Conference group

Rates: £119.00* only available Thursday 6th October

* Rates are quoted per room per night, based on a double room with single occupancy and include breakfast, tax and WIFI.

EXHIBITION STAND
If your sponsorship package includes a stand at the summit, you will receive final details of your stand location one week prior to the summit. In the meantime, the details for the set up of your stand are as follows:

Space – 2m x 3m area only, each area will be marked on the floor to ensure this size is adhered to
Power – please let me know as soon as possible any specific power requirements (we do not provide adapters etc.)
Equipment – we will provide a dressed table, 2 chairs, one plug socket, one waste bin between 2 exhibitors
Should you wish to hire AV equipment, please contact to our preferred supplier enquiries@psa4av.co.uk or 020 8886 3399
Set up – from 13:00 on Wednesday 5 October
Break down – from 16:30, Thursday 6 October – all exhibits must be packed up and collected the same evening, no later than 22:00

**Please be aware, Mercedes-Benz World is open to the public daily between 09:00 and 18:00. Areas designated for the AL UK summit will be off limits to visitors**
Mercedes-Benz World website

DELIVERIES AND COLLECTIONS

Mercedes-Benz World will not accept deliveries before Wednesday 5 October; any deliveries sent before this date will be turned away. After the summit your items must be packed up ready for collection no later than 22:00 on Thursday 6 October.

Click this link to download a delivery label for Mercedes-Benz World – STAND

DELEGATE BAG INSERT
– Insert must be no larger than an A4, 4 page brochure
– Each sponsor is entitled to ONE insert only
– Please tell Claire Hill exactly what you will be sending e.g. document or pens
– Please supply 200 inserts
– Please ensure that inserts arrive Tuesday 27 September
– Inserts should be delivered to:
Automotive Logistics
401 King St, Hammersmith,
London W6 9NJ
Addressed to Claire Hill and must state INSERT
Or you can click this link and download a delivery label – INSERT

GOLD AND GLOBAL SPONSORS – A4/full page advert
Gold and Global sponsors are entitled to an A4/full page advert in the summit programme as part of their sponsorship package.
Advert artwork must be submitted to Claire Hill by by 17:30 GMT Friday 16 September.
Please click link to download the artwork specification – ADVERT

YOUR LOGO AND PROFILE
Your logo and sponsor profile will be printed in the delegate programme as it appears on the sponsor pages of the summit website. Please do take a few moments to go to the sponsor pages and check that you are happy with the logo and the profile.

REGISTRATION INSTRUCTIONS
Please encourage your staff and guests to register as soon as possible, this will ensure that joining instructions, which include detailed information about the summit, are received promptly. Registration includes access to the summit sessions, the drinks reception and the gala dinner.

1 – click this link to launch registration site www.eventbooking.uk.com/aluksummit/
2 – select ‘I have a code…’
3 – enter one of your three codes:
umsponsorXXX (complimentary staff registrations)
umsponsorXXXdis (staff registrations at a 20% discount from the full summit rate)
umsponsorXXXvip (complimentary registration for your VIP guests)
4 – complete the registration form
**Please refer to your original sponsor information email for your unique registration codes**

Inviting VIPs
As part of your sponsorship package we are pleased to extend an invitation to attend the summit to your clients, as your guest – provided they are car makers and tier one suppliers. If you would like further information on this process, please contact:
Oliver Lindrup, Marketing Assistant, Automotive Logistics
Email: oliver.lindrup@ultimamedia.com
Telephone: +44 (0) 208 987 0934

Finally, if you have any queries please contact Claire Hill, claire.hill@ultimamedia.com or +44 (0)20 8987 0941