Automotive Logistics China Conference
11 – 13  April 2017, Shanghai
Sponsor Information

As we approach the 2017 Automotive Logistics China Conference, please see the below details and extra information to help you prepare for the event.

Event Marketing
Your logo and sponsor profile will be printed as it appears on the sponsor pages of the website. Please do take a few moments to go to the sponsor page and check that you are happy with the logo and the profile. If not do let me know as soon possible.

Exhibition freight can arrive at the hotel from 9.00am Thursday 6 April  – 12.00pm Monday 10 April but no earlier, or later..
Attached is a label for you to use when sending your inserts and your exhibition stand items.


If you do not wish to use this label please ensure your items are labeled either ‘INSERT’ or ‘STAND’ and are addressed to:

Hilton Shanghai Hongqiao
FAO: Concierge/Rinoe Gong/Lauren Murtagh
No. 1116 Hong Song East Rd, Shanghai, 201103, China.
Phone  +86-13601891456
EVENT: Automotive Logistics China Conference, 11-13 April
INSERT/STAND (please delete one)

Shipping invoices/customs charges must not be under Ultima Media or Hilton Hongqiao’s name and all taxes must be pre paid before shipping. Ultima Media and the hotel are not responsible for any type of payment and will not accept shipping if there is a pending payment.

Boxes marked ‘INSERT’ will be opened and inserted in to the delegate bags – but only if they arrive by 12pm Monday 10 April. If the box is not labeled ‘insert’ it won’t be opened.

Below are the details that need to be visible on your boxes for collection.


Insert – Delegate Bags

  • Insert must be no larger than an A4, 4 page brochure or small gift
  • Each sponsor is entitled to ONE insert only
  • Please tell me what you will be sending
  • Please supply 300 inserts
  • Please ensure that inserts arrive between Thursday 6 April and no later than 12pm noon on Monday 10 Aprilif they do not reach the venue by this date, they will not be placed in the delegate packs

Exhibition Stand
At this years event you have the option to choose your stand before the event. This will be emailed to you in early February, if you are a Premier, Gold or Global sponsor. I will then email you the final sponsor stand plan one week prior to the conference.

Information on your stand is as follows:

  • Your stand area is strictly 2m x 3m area only – this is not flexible
  • We will provide a table, 2 chairs and basic power
  • If you have any specific power requirements do let Lauren know as soon as possible
  • Timings for set up and break down of your stand will be confirmed shortly, by email
  • If you do NOT want a stand at this years event, please advise Lauren as soon as possible.

Hiring Audio Visual Equipment
If you would like to hire special AV equipment for your stand, i.e. plasma’s, additional power, laptop etc, please note an Exhibitor Order form will be sent out in mid February. Once complete, please send this onto Mr Mal Collins, via the contact details below.

Name: Mr Mal Collins


Please note this service is cash on delivery. If the person ordering this service is NOT the on site sales rep, they will need to arrange cash for the on site team before they fly to Shanghai. Please note, additional AV equipment will have to be paid for by yourself directly to the AV company.

For any local Chinese companies, if you would like an official fapiao please write the complete company name in the space provided, and we will provide at time of payment.

Please note our AV supplier does not have the ability to take the below forms of payment –
1. Bank Transfer
2. Credit Card payment.

Registration Instructions
Please register any of your staff or VIP’s as soon as possible. To register your own staff, please use the registration instructions below.

Step 1 – Click:
Step 2 – Enter email address
Step 3 – Enter code umsponsorXXX (previously emailed to you)
Step 4 – Complete registration form
**You can manage/change your registration details at any time by entering your email address**

We are pleased to offer a 20% discount to additional passes above your allocation.

Inviting VIPs
As part of your sponsorship, we are pleased to extend invitations to the event to your clients – provided that they are Car Makers and Tier One suppliers.  If you would like further information on this process, please contact Huali Piao– her contact details are below…

Huali Piao, Marketing Manager
Telephone:           44 (0) 0208 987 0967

Gold & Global Sponsors – A4 Advert
If you are a gold or global sponsor you have an advert in the conference programme. Please click here for the advert specification. Please supply me with your artwork no later than Monday 13th March, 2017.

For up to date information on the conference programme, cocktail reception and gala dinner, please click here.

Should you wish to stay at the Hilton Hongqiao, Shanghai please click here to use Automotive Logistics’ preferential rates.

There is a special rate for event attendees of RMB 1,500 per night, plus tax.

The special rate is subject to availability, so please book as soon as possible. For more information on the hotel please click here
If you have any further questions regarding the event then please don’t hesitate to contact me.

Kind regards


Lauren Murtagh | Event Manager
Ultima Media
P: +44 (0) 20 8987 0970
401 King Street, Hammersmith, London, W6 9NJ


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